Store & Inventory Management

The Smartsoochi Store & Inventory Management Module provides real-time visibility, accuracy, and control over materials, consumables, and spare parts across multiple locations. It digitizes traditional store operations—tracking stock movement, managing purchase orders, and automating reorders—to ensure zero stockouts and optimal resource utilization.

Using barcode or QR-based tracking, every material is logged with details like batch number, vendor, warranty, and storage location. The system automatically updates stock levels as items are issued, transferred, or consumed, while managers receive instant alerts for low inventory or pending requests.

Integration with Work Order and Procurement Modules ensures a seamless flow—from request to replenishment—eliminating manual errors and paperwork.
Smart Soochi enables organizations to maintain accurate stock records, reduce wastage, and achieve complete traceability—making it the ultimate tool for cost-efficient, transparent, and audit-ready inventory management.

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Top Industries using Asset Management Module

Manufacturing & Industrial Operations

Municipal Corporations & Smart Cities

Facility Management & Real Estate

Transportation & Logistics

Utilities & Infrastructure (Power, Water, Energy)

Healthcare & Hospitals

Industry Use Cases of Asset Management

Use Case 1:

Manufacturing Industry, Centralized Spare Parts Management

The manufacturer achieved operational continuity, minimized production stoppages, and optimized stock costs through real-time, automated inventory tracking.

Objective

Automate spare parts tracking and eliminate delays in production due to unplanned inventory shortages.

Implementation

  • Deployed Smart Soochi Store & Inventory Module across three manufacturing plants.

  • Created a centralized digital inventory for all spare parts and consumables.

  • Tagged each item with QR codes for easy scanning and tracking.

  • Linked the module with the Work Order system, ensuring auto-reservation of parts for upcoming maintenance.

  • Configured auto-reorder triggers when stock levels fell below minimum thresholds.

  • Managers accessed real-time dashboards showing inventory usage, reorder history, and vendor performance.

Benefits Achieved

  • Reduced downtime by 25% due to on-time part availability.

  • Eliminated manual stock errors, ensuring 100% inventory accuracy.

  • Faster procurement cycle through automated PO generation.

  • Better cost control with visibility into consumption trends.

  • Enhanced audit readiness with complete digital records of every material transaction.

Use Case 2:

Healthcare Sector – Medical Consumable and Equipment Tracking

The hospital achieved complete control over consumable flow and regulatory compliance—ensuring continuous patient care and cost-efficient inventory management through Smart Soochi.

Objective

Digitize medical consumable tracking and prevent stock shortages in critical departments like pharmacy and ICU.

Implementation

  • Implemented Smart Soochi Store & Inventory Module across pharmacy, pathology, and emergency departments.

  • Assigned QR codes to all consumables, medicines, and medical equipment.

  • Integrated expiry tracking alerts and batch management for regulated drugs and items.

  • Linked inventory data with departmental requisition workflows, ensuring automated approval and issue logs.

  • Configured real-time consumption dashboards for procurement and finance teams.

  • Staff used the mobile app for instant scanning and digital acknowledgment upon issue.

Benefits Achieved

  • Zero stockouts for critical medicines and surgical supplies.

  • 30% reduction in wastage due to expiry alerts and better consumption control.

  • Full traceability of high-value items and consumables.

  • Improved financial accuracy in billing and budget allocation.

  • Faster internal audits with centralized, searchable inventory data.

Happy to answer your questions?

Smart Soochi’s adaptability across industries — from public governance to private operations — has enabled organizations to achieve verified accountability, real-time visibility, and measurable productivity gains through digital transformation.

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